Signature cosmetics Assist with requests such as briefing templates, feedback forms for China, sending parcels, general office administration, and ad hoc requests Assist with all customer complaints and ensure that the full reporting procedure for
product complaints is followed Perform required administrative duties such as filing, invoice payment preparation, minute taking, and preparing presentation material for meetings Assist with the identification, sourcing, and procurement of branded and promotional items locally,
Signature cosmetics
obtain approval for quotations received, and place orders with approved suppliers
Keep a neat, accurate, and current file for each customer, including product briefings, approvals, and signed artwork, among other things.
Provide end-to-end support for in-house projects that the line manager requires
assistance with, including but not limited to developing designs on Canva for special in-house occasions and events. Also, contribute to the annual calendar for CSI and Campaigns.
Assist with and schedule social media and online content in accordance with manager instructions.
Assist with and schedule content shoots when required in accordance with approved annual calendar. Provide input on projects, processes, and or marketing ideas for new products or any other innovation that is identified.
Participate in meetings as directed by your line manager.
Assist with the preparation of seasonal trend and innovation presentations and ensure that they are updated as requested. Maintain all samples in accordance with the required standards and ensure stock management is adhered to. Ensure brand guidelines are adhered to in all documents, presentations, and communications.
Conduct research and present findings as and when required. Maintain data base of all PP (Pre-Production) samples and internal product code updates. Provide detail of briefs for New Product development in terms of color and packaging as and when required. Prepare product feedback forms and the
Help the line manager load the product into the system and update the barcodes as needed.
General Office Administration Assist with general office administration and ad hoc requests. Update department files with product approvals, artwork, and other files related to them.
Schedule department meetings as needed. Keep track of grocery orders and the order book. Coordinate the monthly staff allocations’ ordering, collection, and distribution.
As needed, perform general reception duties and welcome visitors to the building.
When necessary, make minutes of meetings.
Requirements for Signature cosmetics
High school diploma or equivalent is required Certificates in Marketing, Design, Packaging, Cosmetics, and Office Administration will be an advantage One year of experience working as an administrative assistant in a marketing or product development environment is required Previous experience working in the cosmetics or beauty industry is a requirement Experience updating websites is an advantage Computer and system proficiency in MS Office, Paid Media, Google Analytics, and design software is required
